Smart rostering

NDIS rostering software that checks credentials before you publish

One-off and recurring shifts, ranked worker suggestions and acceptance tracking โ€” published straight to your workers' phones.

Rostering & Scheduling in Ausvanta
Key capabilities

What rostering & scheduling looks like in Ausvanta

01 ยท ROSTERING & SCHEDULING

List & Calendar Views

Work through every shift in a filterable list, or switch to day, week, month or workers calendar views to spot coverage gaps. Recurring series are expanded into their individual occurrences.

List & Calendar Views โ€” Ausvanta screenshot
02 ยท ROSTERING & SCHEDULING

Ranked Suggestions & Publish

Once the participant and times are set, Ausvanta ranks the workers for the shift. You make the final call on availability, credentials and fit, then publish โ€” and each worker's acceptance is tracked on the roster.

Assign Workers & Publish โ€” Ausvanta screenshot
03 ยท ROSTERING & SCHEDULING

Recurring Shifts & Fill-Rate

Set a recurring series once instead of re-keying it every week. The unassigned-shift count and the roster fill-rate on your dashboard show exactly where the gaps are.

Ausvanta reporting charts (illustrative)
04 ยท ROSTERING & SCHEDULING

Straight into Timesheets

Completed shifts flow directly into timesheets ready for approval โ€” no re-keying, no missed hours.

Straight into Timesheets โ€” Ausvanta screenshot
How it works

Up and running in three steps

1Set up your account

Create your Ausvanta account, customise settings to match your organisation and invite your team.

2Create your roster

Add one-off or recurring shifts, pick from ranked worker suggestions, and open any shift on the calendar to adjust it.

3Publish and notify

Publish with a single click. Automated notifications make sure everyone knows their shifts.

Your questions answered

Common questions

How does Ausvanta improve scheduling?
Ausvanta simplifies scheduling with an easy-to-use interface, automated notifications and published updates, so shifts and availability stay in one place.
Is there a mobile app available?
Yes โ€” a worker mobile app lets support workers view their shifts, accept shift offers and receive roster updates on the go. Android is available now as a beta on Google Play; iOS is on the roadmap and is not available yet.
Can I integrate Ausvanta with other systems?
A Xero integration is available on request โ€” we enable it and set it up for your organisation when you need it. Approved timesheet data can also be exported for NDIS billing and payroll. For any other system, tell us what you need to connect and we will confirm what is possible today.
Do you support SIL and group supports?
Yes. The SIL scheduler shows group sessions across the household, workers and assets on one timeline, alongside SIL households, group sessions and an assets register.
What support options are available?
Support is available by email, with written guides and FAQs on the support page.
How secure is my data with Ausvanta?
Your data security is our priority. Ausvanta employs robust security measures and is hosted on AWS Sydney to ensure compliance and protection.

See rostering & scheduling in action

Try it with your own data โ€” free for 14 days, unlimited users.